Never spend 3 hours on your
IFTA report again.
Snap your fuel receipts. Log your state crossings. Hey Ruby builds your IFTA worksheet automatically — gallons by state, miles by state, tax owed. No spreadsheet. No shoe box. Just answers.
The old way
You're already doing this. Just on paper.
The notebook in the door pocket. The envelope of receipts under the seat. The Sunday morning spreadsheet. You already track this stuff — Hey Ruby just makes it automatic.
Fuel receipts everywhere
Cup holder. Visor. Envelope under the seat. When it's time to file, half are faded and the rest are missing. Every lost receipt is a deduction you can't claim.
3+ hours every quarter
Sorting receipts by state. Adding up gallons. Pulling odometer readings from a notebook. That's a Sunday morning you're not getting back.
Audit risk from missing records
IFTA audits look back 4 years. If you can't produce receipts and mileage logs for every quarter, you owe the difference — plus penalties. Paper doesn't survive 4 years.
Step 1
Snap your fuel receipt at the pump
Take a photo of your fuel receipt right when you fill up. Hey Ruby reads the state, gallons, price per gallon, and total automatically. The receipt image is stored so you have proof for audits — no more faded paper in an envelope.
- State, gallons, and total extracted by AI
- Receipt image stored for 4+ years
- Works with phone photos or PDFs
- Also tracks maintenance, tolls, and other expenses
Step 2
Log your odometer at each state line
When you cross a state line, open Hey Ruby and tap your odometer reading. Takes about 10 seconds. Hey Ruby calculates your miles per state automatically — no notebook, no math, no ELD required.
- 10-second entry at each state crossing
- Miles per state auto-calculated
- No ELD or GPS hardware needed
- Mileage log stored for audit protection
Step 3
Your IFTA report builds itself
At the end of the quarter, Hey Ruby combines your fuel receipts and mileage log into a complete IFTA worksheet — gallons by state, miles by state, tax rates applied. Your loads and expenses are organized for Schedule C too. Hand it all to your CPA or file it yourself.
- Quarterly IFTA worksheet, ready to file
- Gallons and miles broken down by state
- Exportable records for your CPA
- Year-end Schedule C categories
Why we built this
“My dad drove trucks for over 30 years — reefer, flatbed, step deck, dry van. He’d be out for weeks at a time. Come home sore, exhausted, just wanting to rest. And then he’d have to sit down and figure out paperwork. IFTA receipts. Expense records. Mileage logs. That’s what Hey Ruby is built to fix.”
— Julio, Founder of Hey Ruby
You earned the rest. The paperwork shouldn’t follow you home.
Everything you need. Nothing you don't.
Fuel receipt capture
Snap a receipt at the pump. Hey Ruby extracts state, gallons, price, and total automatically. Receipt image stored for audits.
IFTA mileage log
Log your odometer at each state line. Miles per state calculated automatically — no ELD required.
Quarterly IFTA worksheet
Gallons by state, miles by state, tax rates applied. Export or hand it to your CPA.
Load & trip tracking
Log your loads and see your real take-home after fuel costs and factoring fees. Know which lanes are actually worth running.
Upload from your phone
Works great from the cab. Snap receipts at the pump, log odometer at the state line.
4-year audit-ready archive
Every receipt and mileage log stored for the full IFTA audit window. Encrypted. Always exportable.
Expense tracking
Fuel, maintenance, tolls, lumper fees — all categorized for Schedule C at year-end.
Smart review inbox
Only the receipts that need attention show up here. Everything else is handled automatically.
Pricing
Simple, honest pricing.
No per-document fees. No hidden costs. Cancel anytime.
Owner Operator Plan
or $349/year — save $119
- Fuel receipt capture with AI extraction
- IFTA mileage log
- Quarterly IFTA worksheet
- Load & trip tracking
- Expense tracking & receipt storage
- Schedule C deduction categories
- 4-year audit-ready archive
- Mobile upload
- One-click tax export for CPA
🎉 Founding Member Offer
Lock in $29/month forever. Available for the first 50 customers only.
Got questions? We've got answers.
Snap your fuel receipts and Hey Ruby extracts the state, gallons, and total automatically. Log your odometer at each state line. At the end of the quarter, your IFTA worksheet is ready — gallons by state, miles by state, tax owed. Export it or hand it to your CPA.
No. Hey Ruby is not an ELD and doesn’t require one. You log your odometer readings manually — it takes about 10 seconds at each state line. That’s all we need to calculate your miles per state.
Fuel receipts, maintenance receipts, tolls, lumper fees, parking, scales — any expense your truck generates. Hey Ruby extracts the details with AI so you don’t have to type them in.
Yes. Whether you’re fully independent or leased on to a carrier, if you file your own IFTA or track your own expenses, Hey Ruby works for you.
14 days, full access. We collect a card upfront but you won’t be charged until your trial ends. Cancel anytime.
It goes to your review inbox. Fix it in seconds. You’re always in control — nothing gets filed without your approval.
Bank-level encryption. Your receipts and mileage logs are stored for the full 4-year IFTA audit window. Download your data anytime. We never share your information.
Yes. Built mobile-first. Snap receipts at the pump, log your odometer at the state line — all from your iPhone.
Stop doing IFTA on paper.
Join owner-operators who've replaced the envelope and the notebook with Hey Ruby.
Cancel anytime during trial